BARRHEAD – Gifts and donations are above the annual budget, due too some large donations received early in the year.
Heather Nanninga, secretary treasurer for Pembina Hills School Division delivered the quarterly Pembina Hills School Division financial report update at the Dec. 18 board meeting.
PC Children's Charities donated $15,000 to RF Staples School and some large donations were made to the Eleanor Hall School.
“Everything is tracking fairly well again. We should be about 25 per cent of the way through most of our budgets,” said Nanninga.
Aside from few exceptions in revenues, numbers are tracking at 25 per cent of the annual budget.
Other Government of Alberta revenues such as funds for the Promoting Activity, Wellness, and Success (PAWS) program, Mental Health Pilot Project and Learning Incidents Support Funding are trending at 3.9 per cent of the annual budget.
Funds from Vista Virtual School are invoiced annually in September so most of the revenue for the year has already been recorded.
Front loaded fees at the beginning of the year like extracurricular program fees and amounts collected from students as well as adult and international tuition fees for Vista Virtual is an expected exception.
Sales of services and products are trending above budget, and these types of sales tend to occur early in the school year.
In the bank reconciliation review, the dividend cash is $3.98 million, while school-generated funds are at $752,000.
Nanninga explained that expenses are following the trend of approximately 25 per cent of the annual budget with a few exceptions.
Non-certified salaries and wages are trending over 25 per cent but this is typical given that the wages are for 10-month employees, so these costs are not incurred evenly through the year.
There was a larger than expected spend on assets in the previous budget year, specifically software, and amortization of those assets will be over budget throughout this budget year.
Interest in financial charges will also be over budget due to merchant services providers' fees.
For trustees, some expenses are trending slightly higher than the previous year due to increased attendance at school and community events.
The reduction in costs due to the vacant position shows the overall trustee budget is slightly less than the overall budget.
It was reviewed that mileage rates would be reduced by 50 per cent if an employee chooses to use their own vehicle if a division vehicle was available.
It was clarified that if an employee has two work locations that they would be compensated for travel between the business sites during the workday.
There was information provided about wording clarifications within the file retention policy.
Nanninga said she was confident that there are no major concerns in any areas of spending or in revenue streams for the period of September to November 2024.
